Grants of more than DKK 100,000 up to and including DKK 500,000

CONDITIONS FOR BEING ABLE TO RETAIN THE SUBSIDY

Before you submit your report, your documentation and your accounts must be reviewed and validated by an expert accounting professional.

It is important that you read this page in its entirety before you start preparing your accounts. 

BEFORE YOU PREPARE YOUR ACCOUNTS

• Have your budget to be used for the grant ready:
  Either the budget you sent together with your application or an adjusted budget that you have had approved later in the process. 
• See whether there are special requirements for reporting in your grant notification letter:
  It is important that your accounts state how these requirements have been fulfilled.

MANDATORY ACCOUNTS TEMPLATE

When you prepare your accounts, it is important that you use our accounts template.

When you have completed the mandatory accounts template, it and the documentation and report must be: 

• Printed, signed by hand, scanned, saved on your computer and sent to the Danish Arts Foundation.

Obtain mandatory accounts template, cancelled project

Obtain mandatory accounts template, partially cancelled project

ACCOUNTS

Your accounts must include the following: 

• Income and expenses. 
• Totals of both income and expenses, as well as the total results.
• Two signatures with the date: one from you as the grant recipient and one from the expert accounting professional. 

Obtain the guidelines below, which the expert accounting professional must be given together with the accounts in connection with the review of the accounts.

THE REPORT

If your total activity period exceeds the period of 9 March through 8 June and only parts of your total project have been cancelled, you must select the ‘Accounts, partially cancelled project’ accounts template.

Your report must explain the following: 

• Whether your project was carried out in accordance with the application and the purpose for which the grant was awarded.
• Whether your project has fulfilled any special objectives that were described in the grant notification letter.
• Whether there have been changes to the budget after you submitted your application or from when the budget was last approved.
• Whether changes have been made in the project that were not approved by the Danish Agency for Culture and Palaces beforehand. 
• The expert accounting professional’s signature (read more below).

THE EXPERT ACCOUNTING PROFESSIONAL MAY SIGN

Checks of accounts for grants of less than DKK 500,000 may be carried out by an expert accounting professional; that is, a professional who is not formally educated as an accountant. This may mean that you, as the grant recipient, might save time and money.

AFTER SUBMISSION

When you have submitted the declaration the Danish Agency for Culture and Palaces will review what was sent, and you will hear from us no later than eight weeks after submission.

KEEP YOUR RECEIPTS AND DOCUMENTATION

We do not ask for your vouchers, receipts and the like when we receive your accounts. 

However, for a period of five years from the project’s end date, we may ask for documentation for the project’s financing, as well as documentation about cancellation and that any obligations to third parties have been fulfilled. Therefore, it is important that you save your accounting documentation, such as vouchers and receipts, for this period.